Practical Suggestions

The following seven guidelines offer general, practical suggestions about how to work with an unfamiliar handwriting style. While the examples given for each were chosen for the beginning researcher who is working with parish records, as this is where most family history research will and should begin, they are equally applicable to any paleographic task.

1. Study New Handwriting Carefully

It is important to work carefully and slowly when beginning to read a new handwriting style so as to develop a familiarity with the personal writing style of the priest or recorder and the type of writing he is using. Also, notice any particular idiosyncrasies such as unique forms of particular letters, the use of certain abbreviations, or peculiar syntactical approaches. If at first one works slowly with the handwriting, soon their reading ability and speed will both increase dramatically.

2. Begin with Those Portions of the Record That Are Familiar

Repeated phrases, dates, and names of which you are already sure can help to familiarize you with a new handwriting style. For example, when working with baptismal records in the Dutch language parishes, phrases  such as "Geboorteplaats"  and  "Doopdatum"  can help familiarize the researcher with a particular style. One can also identify, in surnames and given names that have already been encountered in other records, specific letter styles used by the writer.

Dates are also a valuable source since the number of alternatives for a date is limited to 12 months and 31 numbers, as well as the numbers for the years, all of which can be compared with preceding or following entries.

3. Use the Surrounding Text as a Guide

Generally, the text with which you are working can help you find the meaning of a difficult word or passage. The following three suggestions should aid you in using the surrounding text:

Compare the letters in unknown words or names with those of known words or names.  In this way, you can make good use of the familiar dates, phrases, and known names discussed above.
Read the word in the context in which it was written.  This can be especially helpful where the records are written in complete sentences or where you are already familiar with the basic concept that is being developed.
 Look for the same word or name elsewhere.  This can be especially helpful where there are marginal notes or where the same surname is repeated several times in a single document. The name written in the other place may not be abbreviated or maybe more clearly written, or, in many cases, the writer may have chosen completely different letter styles the second time he wrote the name.

4. Variety of Handwriting Found in Records

Remember that a great deal of variety in handwriting can be found in a single document. It is common to find various styles of the same letter within a given document and even within the same word. Any word may also be written in different ways. Due to linguistic variations discussed in the Challenges section on this site, there can also be various spellings of the same name. Such variety in spellings is common in the same manuscript.

5. Compare Unknown Letters with Those on Alphabet Charts

Frequently, one can get a general idea of what a particularly difficult letter could be by comparing it with those letters on the Alphabet Charts page. However, it should be recognized that handwriting varies drastically from person to person, as well as from time period to time period, and a particular letter in a document may not be found on the alphabet charts provided.

6. Consult an Outside Source

Consult an outside source, especially when  a name is involved. The following sources, or ones similar to them, can be of great assistance in deciphering a name:

Archives personnel, local record custodians such as priests, or other more experienced researchers. When working on-site in archives, local people—particularly priests in the parish—are familiar with the different surnames found in the area. They  also know the surrounding places, towns, and villages. They may also be somewhat familiar with the earlier handwriting styles. Generally, priests and archives personnel are more than willing to help in deciphering a particularly difficult name or confirming a name with which the researcher is unfamiliar. In parish archives, such questions may also serve the function of focusing the conversation on the work that you are doing.
Lists of given names and surnames. You can consult the list of Naming Customs for First Names and also Last Names. Numerous websites offer lists of last names, such as: Behind the Name.

Additional name lists can be found at the Family History Library. To see the list of available books see Netherlands Handwriting.

While the book list is by no means all-inclusive, it may be a guide in identifying a difficult name or in finding a correct spelling. For others, perhaps more specific to a country or region, do a Google search using the word  cognomen (Surname) and the name of the country or region.

Gazetteers and geographical dictionaries. These contain alphabetical lists of place names, with which one can compare spellings.  Lists of these for the Netherlands  can be found in Netherlands Gazetteers.
A list of Belgian Gazetteers can be found on this FamilySearch page.
A list of South African Gazetteers can be found in South Africa Gazetteers.

A list for the Dutch Caribbean can be very challenging to find due to a lack of record keeping.

A source of online genealogical records for Curacao can be found at Curaçao Online Genealogy Records.
A list for Aruba can be found at Aruba Online Genealogy Records.
A list of Surnames can be found at Suriname Online Genealogy Records.
Genealogical records for Saint Martin are very slim, but genealogical records can be found at Saint Martin Online Genealogy Records.

Many, especially those published in the last half of the nineteenth century, can be very helpful in determining the existence of a parish listed in an old record or in confirming the spelling of a difficult place name. Today many place name lists and even digital copies of nineteenth-century geographical dictionaries can be found online. 

A helpful online  geographical resource for research in any country is the website places in the world.com. Simply select your country of interest to begin searching place names alphabetically.  Another very useful online tool is the Centraal Bureau voor Genealogie or the Central Bureau of the Genealogy (CBG). Approximately two years after a person’s death, their personal card is sent to the Central Bureau of the Genealogy (CBG). This card includes birth, marriage, death, and the parents of the person. You can obtain the proper documents by requesting an information form from the CBG. 

Maps. Generally, most of an ancestral family within a single generation or two, and often for ten or more, will come from a relatively limited geographical area. A detailed map of that area, even one from a national atlas, will be very useful in identifying those  small places  that make up a parish. A map can supplement gazetteers and geographical dictionaries by allowing you to see the physical relationship between the parish or locality in which you are currently working and that of the newly encountered parish, town, or locality.  Google maps and other online map collections can also be very helpful but often fail to recognize the historical changes in place names. 
Search the internet. The existence or likely non-existence of a more unique surname or place name can be proven often with additional information by simply searching for that name using a search engine or an online encyclopedia, such as  Google,  Wikipedia, or others.

7. Don’t Spend Too Much Time on a Letter or Name

If you cannot decipher a name or word after reasonable efforts, trace or copy it down. Write down your best guess or guesses as to what the word may be, and then go on. The word, especially if it is a name, will most likely appear again. When it does, it may be much clearer the second time, or you may be better able to decipher it in the new context. If it does not appear the second time, then you can go back and look again at the word, having had more experience with less difficult words in that same individual's handwriting.

Suggestions from the Experts

The Mexican paleographer Maria Elena Bibriesca in setting forth norms for the reading of old handwriting, offers the following excellent advice:

"Read with calmness and attention to detail, avoiding anxiety or worry.  Read each specific document word by word, avoiding the trap of confiding solely on your memory and knowledge of similar texts and phrases.  Take  into account all written elements no matter how minimal they appear. Even the most insignificant mark may have transcendental importance. You should investigate what it means and why it was placed there.  Long and difficult texts should be read several times, until you have a complete transcription."

In short, both beginners and advanced readers of old handwriting should proceed calmly and slowly, reading and reviewing the document thoroughly and usually several times. Remember that a complete transcription takes time and patience with both the document and oneself.

Beyond these suggestions and the following sections about language and certain handwriting problem areas, practical experience is what is needed most to be able to understand early handwriting styles. In the book English Court Hand, A.D. 1066 to 1500, the authors offered the following advice:

"The beginner will be well advised to attempt at first only documents of which he can without difficulty obtain a correct version to compare with his own. This will be of more service than anything else in helping him to measure the extent and the limitations of his knowledge. He will find that, although reading letter by letter, as he has been taught, has its uses, the trained reader relies far more on knowledge of the nature of the document that he transcribes than on his paleographical attainments... The first essential, then, is a reasonable familiarity with the language of the document… an essential preliminary to correct interpretation is very often a knowledge of the administrative processes of which any particular record formed a part.” ¹

Charles Johnson and Hilary Jenkinson, English Court Hand, A.D. 1066 to 1500 : Illustrated Chiefly from the Public Records (Oxford: Oxford University Press, 1915), xxxvii; digital images, Internet Archive (https://archive.org : accessed 20 July 2023).